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making contact

Email Following Initial Phone Call

Hello Emma
Thanks for getting in touch about local Scouting. Our scout district provides support to six Scout Groups and two Explorer Scout Units in the Hetton, Houghton and Washington area. There are nearly 500 scouts locally aged 6-75 years of age, male and female and from all walks of life. 
I wondered if we could setup an informal meeting in the coming days to discuss opportunities and how we can work together. I'm available day times this week due to half term and Wednesday evening if either are any good?
In the meantime, you can find out more about scouting at www.scouts.org.uk and find out what local scouts are going at www.hls-scouts.org.uk.
You can also see our current adult vacancies at www.hls-scouts.org.uk/volunteer and again I'd be more than happy to discuss these and others further.
Don’t hesitate to get in touch in the meantime, look forward to hearing from you.
Best wishes
Jonathan Chicken
District Commissioner

Letter Following Visit

Dear Colleague


Thanks for your time tonight meeting members of Houghton-le-Spring District. I hope you found your time informative.


This letter outline the next steps and provides contact information for the people who will support you should you wish to take up an active role with one of our sections.


The process of induction is as follows:



1.     Consider the information we’ve provided this evening, and in particular the district’s welcome booklet.

2.     Complete the Adult Appointment Form and CRB Form

3.     Meet again to pass on the forms (bring along the ID requirements of the CRB form).
During this meeting we will agree an induction process to get you started into your new role.

4.    You'll meet our appointments advisory group, and if we all agree you're in the right role,  your provisional appointment will then be issued.

5.     We will provide you with a uniform, and you will begin joining in a section and its activities.

6.     You’ll meet with a training advisor who will support you with training, particularly with our Getting Started Modules and Child Protection Training.

7.     The district team will meet you regularly and support you with practical ideas and help in establishing your role.

Some contacts of those you have met this evening:

1.     xxxxx Tel: 07xxxxx Email:

2. xxxxx Tel: 07xxxxx Email:


Once again many thanks for your interest and initial support.

Jonathan Chicken

Tel: 07*******